Administration Intern, Multiple positions
OpenIGO
Chile, Cartagena
hace 1 día

Background Information Job-specific

UNOPS Background

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel.

UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities.

Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.

WEC background

UNOPS Water and Energy Cluster (WEC) supports the design and management of multi-stakeholder initiatives by providing services in financial and grant management, procurement, human resources, and project management.

The cluster has supported projects in the areas of water resource management, climate change adaptation, mitigation and transparency, energy access and distribution and environmental conservation under the Paris Agreement.

The WEC has also supported operations and financial management services, in Vienna, the rest of the ECR region and beyond.

The main partners include UN agencies, bilateral agreements (with the Nordics, Germany, and Italy ), the Green Climate Fund and several NGOs (such as CIFF and CWF).

The UNDP / GEF CLME+ Project

The Caribbean and North Brazil Shelf Large Marine Ecosystems (jointly referred to as CLME+) are two of the world’s 66 Large Marine Ecosystems.

Together, they cover a total marine area of 4.4 million km2. This vast marine space is a major contributor to regional socio-economic development and is key to many globally important ecological processes.

The CLME+ region is bordered by over 35 States and Territories, and is therefore considered one of the most geopolitically diverse and complex marine regions in the world.

  • A US$ 12,5 million grant was released by the Global Environment Facility (GEF) -through the United Nations Development Programme (UNDP)- to support the execution of a new 5-year Project (the CLME+ Project ;
  • 2015-2021). This project is seeking to catalyze the implementation of the larger 10-year, region-wide CLME+ 10-year Strategic Action Programme (SAP) which provides Governments and Intergovernmental Organisations (IGOs) with a roadmap to reverse degradation of the marine environment and to secure its important resource base.

    The SAP had been endorsed at the political level by 35 Ministers representing 25 countries and 6 overseas territories from the region.

    Functional Responsibilities

    Under the supervision of the Project Regional Coordinator, the knowledge management intern will report directly to the Operations and Finances Manager.

    The intern will promote a collaborative and customer-oriented approach, consistent with UNOPS rules and regulations and will focus on the following activities :

  • Support in the update of project operational registers and related communication with providers.
  • Support the management of the project website and related content to be disseminated.
  • Support in the preparation of administrative reports and related forms.
  • Support in the logistic implementation of project events from the administrative side.
  • Support in the coordination of printing materials and inventory control.
  • Any other administrative and communication support tasks required by the supervisor and / or the Project Coordinator.
  • Education / Experience / Language requirements

    Education

    All applicants must be studying to obtain a university degree as an undergraduate, or recently graduated from a university program at the Bachelor or Masters levels within one (1) years prior to the application date of the internship.

    The area of study should be preferably one of the following : Administration, Communications, Industrial Engineer, International Relations, or similar.

    Experience

    Applicants are not required to have professional work experience but experience working in Multilateral Organizations, their internal procedures, administrative management, communications, research, and document database administration is highly desired.

    Experience working with project operations and communicating with external stakeholders is desired.

    Proficiency in the use of the GSuite applications is desired.

    Languages

    Fluency in written and oral English and Spanish is required.

    Working knowledge of other UN languages is an asset.

    Competencies

    Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms.

    Maintains high standards of trustworthiness. Role model for diversity and inclusion. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first.

    Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and / or others to accomplish a goal.

    Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them.

    Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment.

    Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior.

    Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions.

    Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner.

    Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge.

    Handles conflict effectively, by overcoming differences of opinion and finding common ground.

    Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
  • We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  • It is the policy of UNOPS to conduct background checks on all potential recruits / interns. Recruitment / internship in UNOPS is contingent on the results of such checks.

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