Org. Setting and Reporting
This position is located in the Human Resources Section, Office of the Deputy Executive Secretary, Administration and Programme Analysis, Santiago.
The Team Assistant reports to the Chief of Section.
The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations.
It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities.
Please visit our website at www.eclac.org for further information.
Under the overall supervision of the Chief of the Human Resources Section, the Team Assistant will be responsible for the following duties :
in accordance with institutional standards.
coordinates courier services.
including preparing and / or processing administrative requests / documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.).
remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
takes personal responsibility for his / her own shortcomings and those of the work unit, where applicable.
meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
NOTE : For positions in the General Service category, candidates are required to clearly indicate in their PHPs relevant information confirming completion of High School.
At least two (2) years of experience in general office support or related area is required.
Experience working in administration within the UN System is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in Spanish and knowledge of English is required.
NOTE : ''Fluency'' in all four areas (speak, read, write, and understand) and ''knowledge of'' equals a rating of ''confident'' in two of the four areas.
Knowledge of the second language (English / Spanish) will be tested, unless it can be supported by a certificate from a recognized institution.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Applicants will be responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.
For full information on eligibility requirements, please refer to section 5 of ST / AI / 2010 / 4Rev.1 on Temporary Appointments.
In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation.
This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
16 or after the advice of a central review body under staff rule 4.15. Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position.
Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and / or violations of international human rights law and international humanitarian law.
1. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at : http : / / www.
un.org / hr handbook / English Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity.
By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.
2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.