DZ-328 Office Assistant
FAO
Metropolitana, Chile
hace 4 días
source : Kitempleo

Organizational Setting The Regional Office for Latin America and the Caribbean (RLC) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region.

It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with departments and divisions at headquarters, develops, promotes and oversees FAO's strategic response to regional priorities.

RLC also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies.

RLC develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs).

The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

The post is located in Santiago, Chile.. Main Purpose The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received / Exercised The Office Assistant reports to the Coordinator of the Regional Initiative 3 in RLC and receives guidance from a senior staff.

He / she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

  • Key Functions / Results - Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
  • Provide office, administrative and logistics support to meetings, committees, conferences, etc.; - Review, record, distribute and process incoming mail and correspondence;
  • follow-up on pending actions; - Respond or draft responses to standard / routine correspondence and other communications;
  • use word processing package to produce a wide variety of large, complex documents and reports; - Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
  • Initiate general administrative tasks in the computerized financial / travel / human resources systems; - Make travel and hotel arrangements and prepare travel authorizations / claims for staff as required;
  • Provide assistance in the administrative processing of vacancy announcements and consultants' contracts; - Research, compile and organize information and reference materials from various sources for reports;
  • create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files;
  • Perform other duties as required. Impact Of Work The incumbent's work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.
  • CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Education : Secondary School Education Experience : Three years of relevant experience in office support work Languages : Working knowledge (Level C) of Spanish and limited knowledge (Level B) of English IT Skills : Good knowledge of the MS Office applications, Internet and office technology equipment Competencies - Results Focus - Teamwork - Communication - Building Effective Relationships - Knowledge Sharing and Continuous Improvement Technical Skills - Good knowledge of communication and documentation standards - Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies Desirable Qualifications And Skills - Good knowledge of the organizational structure - Ability to plan proactively, guide and follow up on the work of others and work under pressure on multitasks simultaneously and within tight deadlines - Working knowledge (Level C) of English, and Limited Knowledge (Level B) of French will be considered an asset - Familiarity with UN administrative, operational and financial procedures is an asset Assessment Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

    Call For Expressions Of Interest - Vacancy Announcement Job Posting 17 / Nov / 2020 Closure Date 08 / Dec / 2020, 11 : 59 : 00 PM Organizational Unit RLC Job Type Staff position Type of Requisition General Service Grade Level G-4 Primary Location Chile-Santiago Duration Fixed term : one year with possibility of extension Post Number 2000761 Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located FAO is committed to achieving workforce diversity in terms of gender and nationality People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase All applications will be treated with the strictest confidentialityShow moreShow less

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